Statutory Paternity Pay (SPP)

Matt Jennings Updated by Matt Jennings

Statutory Paternity Pay (SPP) for both adoption and birth has now been added to the system. This is visible in two areas of the system: on the employee record and on the payroll on a new Statutory payments tab.

From the employee record, once navigated to the tab, you are able to view any existing statutory payments or add new ones.

To add a new instance of SPP, click the Add new instance of statutory pay button. From here you will need to select the payment type. Here you select between SPP Birth (SPPB) and SPP Adoption (SPPA).

Whilst the majority of the field are the same, there are a few slight differences between SPPA and SPPB.

Statutory Paternity Pay Birth (SPPB)

When SPPB is selected you will first need to fill out the Expected week of childbirth (EWC) and the baby’s date of birth. The EWC must be a Sunday. Once these are entered, the Next button will become available. Click this to continue to the next page.

From here you will be able to enter the rest of the details for the instance of SPPA. From the start of the 2024/25 tax year, SPP can now be split into two instances of one week that can be claimed within a year of the date of birth of the child.

To claim the SPP as one two-week block, enter the start date in the Start of first period of SPP date box, and select 2 weeks from the duration dropdown. This will grey out the second instance entry box.

To claim two separate instances of one week, select 1 week from the dropdown. The second period of SPP doesn’t need to be entered until it is known. Once this is known enter the Start of the second period of SPP and the duration will automatically update to 1 week.

If you need to you are able to overwrite the Average weekly pay in qualifying week. The Offset to gross checkbox will offset the SPP against any gross paid during the Paternity Pay period.

Once the card has been saved, you can see how much has been processed and how many weeks have been processed, as well as the status of the SPP.

The weeks paid, total amount paid and status shown under manage employees will only show closed payroll cycles. To see this information inclusive of open pay cycles, navigate to the open payroll cycle, where the SPP card will contain this information.

To edit or delete a card, click the three dots at the side of the card and select the relevant action.

Once all fields have been entered, SPP will start to be processed once the SPP paid date is on or after the SPP start date.

Statutory Paternity Pay Adoption (SPPA)

SPPA is largely the same as SPPB, however you will select the Expected date of placement and Start of matching week.

Followed by Child’s actual date of placement on the full form. Apart from this all fields and functionality is the same.

Statuses

During processing SPP can exist in various statuses. These are:

  1. Start Unknown:

The Start of first period of SPP date has not yet been entered

  1. In Progress:

Several scenarios can happen here.

  • SPP is being paid for two weeks, and the pay period is at the end of week 1.
  • SPP is for one week and that week is at the end of the current period
  1. Ended: Several scenarios can happen here.
  • SPP has been processed for one week and there is no start date for the second instance of SPP
  • SPP has been processed for two weeks in full
  1. Week 2 Not Started:

Week one has been processed, but the second week’s start date is after the current SPP paid date

Payroll functionality

The functionality on the payroll cycle, is exactly the same as on the employee record with the exception that the Weeks Paid, Total amount paid, and Status are updated to include the values on the current payroll.

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