Hours and Days in Payroll

Karishma Updated by Karishma

The Payroll Hours and Days has been expanded to include two extra fields. These are used in both the new Holiday pay features as well as the Termination payment features. These record a total count for the pay Period, but do not record when the work was done during the Period. Hours and Days now have four fields each:

  • Full time equivalent annual value
  • Annual value
  • Standard value
  • Period value

At the beginning of a Pay cycle, Payroll will select the first non-zero value of the first three fields for both hours and days (in the order displayed above) and use it to set the Period value field. Outside of a Pay cycle, the period will be zero.

Standard values are set by dividing the annual value by the number of pay periods in the year.

Annual values are set by multiplying the FTE annual values by the part time fraction. This will only happen if the FTE value is not zero. The part time fraction calculates the worked time, worked days and the pay.

Pay groups now have default Annual and Period values for hours and days worked. The period default values will be used in calculations if the employee fields are at zero. These values can be used in custom calculations:

  • GRPANNUALHOURS – the default annual hours for the group
  • GRPANNUALDAYS – the default annual days for the group
  • GRPPERIODHOURS – the default period hours for the group
  • GRPPERIODDAYS – the default period days for the group

The total worked time for the Period is the sum of the Worked time period field and Hours from the Rates. Hours from rates will be included if the Include in worked time checkbox in the rate relationship options is ticked and Unit for rate is set to hourly.

The fields Hours for GPG and Hours from rates will be calculated as part of the payroll calculation. Hours for GPG includes the period hours and hours from any relevant rates. Hours from rates is the total hours from all rates set to be worked hours.

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