Statutory Sick Pay

Karishma Updated by Karishma

The ability to add Statutory Sick Pay (SSP) to Employees is now available on Payroll. You can apply Sick days to Employees using the new Sick, Birth & Adoption tab in the Manage employees page.

The Sick, Birth & Adoption tab contains the Statutory sick pay (SSP) calendar, which displays all of the currently selected Employee's Sick days. To edit the calendar, you will need to use edit mode, like in other areas of Payroll: 

While in edit mode, you can select a date to bring up a drop-down menu that will allow you to add a Sick day in one of the three following categories:

  1. S – Initial sick day
  2. X - Sickness in doubt
  3. C – COVID-19

Select the desired Sick day, and click Add. The Sick day will then appear on the calendar. Sick days are colour-coded to easily distinguish between the different types:

You can also click on one day, then drag across multiple days to add several days of Sick days at once. This is useful for extended periods of Sick days, and prevents the need for adding many days individually.

Once the appropriate days have been filled in, click Save changes at the bottom of the calendar to save the changes. If you navigate away from the page, any unsaved changes will be lost.

A Sick day can be deleted or updated by selecting the Sick day, then click the Update or Delete buttons:

Changing Sick Days in an Open Pay Cycle

Sick days can only be applied in the Manage employees page if the Employee is not part of an open Pay cycle. An attempt to change any such day if a Pay cycle is open will receive the following message:

If you haven't had the opportunity to add Sick days before starting a Payroll cycle, an Employee's SSP calendar can be edited on an open Payroll cycle page – edit an open Payroll cycle, and find the Employee in the Edit pay elements tab. A new SSP button is available on the Pay Elements tab for the Employee: 

Opening an SSP calendar in an open Payroll cycle will open a pop-up window on the right-hand side of the page. The SSP calendar in an open Payroll cycle functions in a manner similar to the calendar in the Manage Employees page. Any additions, updated or deleted Sick days will be lost if you do not click the Save button:

After saving, a confirmation page will appear to give you a summary of what has changed:

If an Employee has SSP, their Pay elements will display their SSP payment:

Payroll will automatically convert Initial sick days into Waiting days and days that are eligible for SSP payments and ignoring days that are not eligible (such as non-working days). A key for the different colour codes can be found in the calendar:

SSP options

Note: the SSP settings will only be available when viewing through Manage employee if you have configured Qualifying patterns. 

There is also a page for SSP settings in the SSP calendar on an open Payroll Cycle, as well as on the Manage employees page. Click the Advanced button to open the settings page. This page is used to set the following options:

  • Qualifying pattern
  1. From week starting
  2. From week ending
  3. Offset into pattern (weeks)
  • Set average pay

Ensure to click Apply at the bottom of the page to save the changes you've made:

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