Maintaining Users and User Profiles

To maintain a user in OneAdvanced Payroll head to ‘System>Maintain users’

Here you can ‘Modify’, ‘Add’, or ‘Delete’ a user profile :

The ‘MASTER’ user has all permissions by default. This user is normally used by an implementation consultant, support, or a ‘super user’

Selecting ‘Set password’ will prompt the user to enter a password for the newly created account, this feature is also used for resetting passwords for existing accounts. A new user can then head to the same area to se this to their desired password after the account has been created.

‘User Admin ID’ is used for linking to Web payroll, this should be configured either by the support desk or an implementation consultant upon setup. If the user does not require access to Oneadvanced Payroll Web this can be left blank.

‘Documents directory’ is the default location reports will be saved to if a predefined export location has not been set. For hosted customer this is usually on the FTP area. Keeping this section blank will allow the user to select the location when exporting.

Selecting ‘Allow all groups’ will allow the user access to all pay groups by default whenever a new group is added.

If the user should not have access to certain pay groups the specified pay group should be left in ‘Not allowed access’

‘Profile’ is a user access level permissions which can be configured within ‘System>Maintain user profiles’

Within ‘User Profiles’ you can ‘Modify’, ‘Add’, or ‘Delete’ profiles.

In ‘Menu rights’ you can select which menus a profile can access, the below example would have the ‘Delete employee’ option removed from the user’s profile:

 ‘Button Rights’ allows you to change the access to buttons within an employee record in ‘Maintain employee details’ or ‘Enter payroll details’

‘Display views’ are the ‘tabs’ at the bottom of an employee record within ‘Maintain employee details’ or ‘Enter payroll details’ here you can select which display views a user has access to within a record :

Selecting ‘Allow all display views’ will allow the user to have access to any newly created display views by default

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