Statutory Maternity Pay (SMP)

Matt Jennings Updated by Matt Jennings

Statutory Maternity Pay (SMP) has now been added to the system. This is visible in two areas of the system: on the employee record and on the payroll on a new Statutory payments tab.

From the employee record, once navigated to the tab, you are able to view any existing statutory payments or add new ones.

To add a new instance of SMP, click the Add new instance of statutory pay button. From here you will need to select the payment type. Here you select Statutory Maternity Pay (SMP).

When SMP is selected, you will first need to fill out the Expected week of childbirth (EWC) which must be a Sunday. Once this are entered, the Next button will become available. Click this to continue to the next page.

From here you will be able to save the record. You can enter the rest of the details for the instance of SMP either now or later when they are known.

If you need to, you are able to overwrite the Average weekly pay in qualifying week. The Offset to gross checkbox will offset the SMP against any gross paid during the Maternity Pay period.

Once the card has been saved, you can see how much has been processed and how many weeks have been processed, as well as the status of the SMP.

The weeks paid, total amount paid and status shown under manage employees will only show closed payroll cycles. To see this information inclusive of open pay cycles, navigate to the open payroll cycle, where the SPP card will contain this information.

To edit or delete a card, click the three dots at the side of the card and select the relevant action.

Once all fields have been entered, SMP will start to be processed once the SMP paid date is on or after the SMP start date.

Statuses

During processing, SMP can exist in various statuses. These are:

  1. Start Unknown:

The Start SMP date has not yet been entered.

  1. In Progress:

SMP payments have started, but the final one has not been paid.

  1. Fully Paid:

The thirty-nine weeks of SMP have been paid, but the End of SMP/statutory maternity leave date is either in the future, or if blank, 52 weeks from the Start of SMP haven’t passed.

  1. Ended:  

Either the End of SMP/statutory maternity leave or 52 weeks from the Start of SMP has passed.

Payroll functionality

The functionality on the payroll cycle is exactly the same as on the employee record with the exception that the Weeks Paid, Total amount paid, and Status are updated to include the values on the current payroll.

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