Changing Pay Groups

If an employee is changing pay groups within the same company, i.e. from Weekly to Monthly, there is a built in function to allow you to transfer them ‘Employee>Change pay group’

It is recommended that this is done when both pay groups are closed for the system to set the pay periods correctly and avoid transferring a ‘live’ employee with pay data against them.

If the pay group the employee is changing from is ‘live’ and the employee has pay in this group, the pay group must first be closed prior to transferring them.

If the employee does not have pay and the pay cycle is open, you must first remove the employee from the pay group ‘Payroll cycle>Remove/add employees to payroll cycle>Remove an employee’

After the employee is transferred, in ‘Enter payroll details’ ensure that the record shows the correct ‘Current pay period’ on the payslip and ‘Covers 1 pay period’ is showing the correct value :

If an employee is being paid for more than one period it may be that the previous pay period has not been set correctly as transferring mid-cycle omits the previous pay period from the record, these are set by the pay group being open when the employee is included in the pay group.

To rectify this head to 'Modify employee details>System' ensure 'Pay period' is set as the period you are paying for' and 'Last pay period' is set to the last period in the group you are paying :

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